Guidelines for Authors
The ASA NEWSLETTER
Editorial Board requests the cooperation of authors to submit articles that comply with the following guidelines. Any questions may be directed to the editor or the editorial staff.
Residency Review Editors
Todd J. Smaka, M.D. and Todd Gleaves, M.D.
Preparation
Manuscripts must be submitted electronically to
<communications@ASAhq.org>. The NEWSLETTER editor should be copied on the transmitting e-mail at <bacon.douglas@mayo.edu>. Brief, concise articles are preferred. Feature articles should be between 1,000 and 1,500 words; “Administrative Update,” “Subspecialty News,” “What’s New In …” and “Committee News” articles should be no more than 750 to 1,000 words.
Each author will be asked to submit a recent photograph. Clear color photographs are required. Photos should depict a head-and-shoulders portrait of the subject with sufficient uncluttered background around the head; passport photos and photos downloaded from Web sites are unacceptable.
We can accept a digital photo scan, providing the resolution is a minimum of 300 dpi. The preferred formats are: TIF or EPS. Size should be approx. 5" x 7" but no smaller than 3" x 3". Do not crop the photo; please leave sufficient background image.
In addition, the author(s) will be asked for a brief biographical author profile, including current position/title, hospital/institution affiliation, current ASA involvements (committee memberships, committee chairs), and city and state of practice or residence. A curriculum vitae may be submitted if available.
Manuscripts
Deadline. The deadline for articles is the first of the month prior to the month of publication; e.g., the deadline for the March issue is February 1, for the April issue is March 1, etc.
Title Page. Authors may suggest a title for their articles. Titles should be brief. Include a title page with all authors’ names and their highest academic ranks and affiliation. Restrict authorship to direct participants. Also include the corresponding author’s name, address, telephone number, fax number and e-mail address (if available).
Submission Format. An electronic file of the manuscript should be provided on computer disk or by e-mail to <communications@ASAhq.org> when possible. ASA has both PC-compatible and Macintosh-compatible capabilities for most word processing programs.
Originals/disk and related materials should be sent to the ASA Executive Office; a copy should be sent to the editor:
ASA NEWSLETTER
520 N. Northwest Highway
Park Ridge, IL 60068-2573
(847) 825-5586
(847) 825-5658 - fax (for articles only)
communications@ASAhq.org
Douglas R. Bacon, M.D., Editor
ASA NEWSLETTER
Department of Anesthesiology, Ch 1-140
Mayo Clinic
200 First St., S.W.
Rochester, MN 55905
(507) 284-9700
(507) 284-0120 - fax
bacon.douglas@mayo.edu
Editorial Policies
Editorial Review. All articles, whether solicited or unsolicited, are subject to editorial review. All material will be reviewed by the editor, the editorial staff and/or the editorial board as needed. Articles will be edited to ensure clarity, good grammar and appropriate language, and to conform to ASA NEWSLETTER style, format and space restrictions.
Authorship. Accepted material becomes the copyrighted property of the NEWSLETTER and may not be republished or reprinted, in part or in whole, by the author or any other party without permission from the NEWSLETTER. Requests for reprints from the NEWSLETTER by another publication may be authorized at the discretion of the editor.
ASA procedure for reprint requests is to review all written requests based on individual merit of each request and proposed use(s) of the material. If the reprint request is deemed valid, ASA may authorize the reprint request contingent on the requester’s agreement to contact the original author(s) of the material.
ASA does not publish anonymous, nonattributable, previously published or commercially produced articles. With few exceptions, the articles contributed to the NEWSLETTER are researched and prepared by physician members or staff of the Society. Prior approval must be obtained from the Editor for nonmember-authored articles. An article submitted by an individual will carry the byline of that individual. An article prepared, reviewed and submitted by a committee will carry the byline of the chair of that committee. A committee chair may submit an article that is not necessarily based on committee review or consensus; in that instance, the author’s designation as chair of that committee may not be included in the byline.
The views expressed in the NEWSLETTER are those of the authors and do not necessarily represent or reflect the views, policies or actions of the American Society of Anesthesiologists.
Disclosure. The NEWSLETTER expects authors to disclose voluntarily any institutional or commercial affiliations or associations that might pose a conflict of interest in connection with the submitted material. All funding sources supporting the work should be acknowledged in a footnote. Institutional or corporate affiliations of the authors that might constitute a conflict of interest should be brought to the attention of the editor.
Graphics. The NEWSLETTER requests advance notification if the submission will include graphics (e.g., tables, illustrations, photographs, charts, graphs). Do not embed graphics in the electronic manuscript; please submit as separate files or scans.
Illustrative material must be identified by its reference number in the text and must be accompanied by a short caption, legend or summary statement. Tables should be self-explanatory and should supplement, not duplicate, the text. Photographs should be color glossy prints, if possible, and should also include a suitable caption. The size of most graphics can be reduced or enlarged during production.
Abbreviations. Define all abbreviations and acronyms except those that have been approved by the International System of Units for length, mass, time, electric current, temperature, luminous intensity and amount of substance. Do not create new abbreviations for drugs, procedures or substrates.
Drug Names and Endorsements. Use generic names for all drugs, products and commercial services whenever possible. If any product or brand name(s) must be included for accuracy or clarity, notify the editor or editorial staff.
References. The ASA NEWSLETTER will print a maximum of 10 references. If more than 10 sources are cited or if space in a particular issue is limited, readers will be referred to the author for the complete list of references and references will be available on the ASA Web site. Bibliographies will be published if relevant to the article and if limited to no more than 10 citations, as space permits.
References should be numbered in the order cited in the text; reference numbers in the text should be typed as superscripts. Bibliographical entries should be listed in alphabetical order by last name of the lead author. Authors are responsible for the accuracy and completeness of all references. Authors should follow guidelines as outlined in the AMA Manual of Style (Lippincott Williams & Wilkins). Abbreviations of journal names must follow those in Index Medicus.
Example References:
Journal
- Author IN, Author IN. Title title title title. J Title. year; volume:page-page.
- Boutros AR, Lee C. Value of continuous monitoring of mixed venous blood oxygen saturation in the management of critically ill patients. Crit Care Med. 1986; 14:132-134 .
Journal With Supplement
- Author IN, Author IN. Title title title title. J Title. year; volume (Suppl #):page-page.
- Coleman TG, Grander HJ, Guyton AC. Whole-body circulatory autoregulation and hypertension. Circ Res. 1971; 8 (Suppl 2):76-87.
Book
- Author IN, Author IN. Editor IN, ed. Title Title Title: Title Title Title Title. Xth ed. Place: Publisher; year:page-page.
- Vanstrum GS. ed. Anesthesia in Emergency Medicine. Boston, MA: Little, Brown and Co; 1989:111-112.
Book Chapter
- Chapter Author IN. Chapter title. In: Editor IN. ed. Book Title. Place: Publisher; year:page-page.
- Winnie AP. Regional anesthesia for surgery on the extremities. In: Zauder HL. ed. Anesthesia for Orthopedic Surgery. Philadelphia, PA: FA Davis Co.; 1980:89-117.